Platform overview · 6 core features
Every feature your gym needs. Nothing you don't.
Tollana replaces five separate tools with one platform that actually talks to itself. No integrations to maintain. No data gaps.
01
Smart Member Management
Your entire member database — searchable, sortable, and always up to date.
- Unlimited member profiles with notes, documents, and photo ID
- Membership plan assignment, upgrades, downgrades, and freezes in one click
- Auto-generated renewal dates with configurable notice windows
- Bulk import from CSV — migrate from any system in minutes
- Member portal for self-serve account management
Tollana · Smart Member Management
Unlimited member profiles with notes, documents, and photo ID
Membership plan assignment, upgrades, downgrades, and freezes in one click
Auto-generated renewal dates with configurable notice windows
Smart Member Management✓ Active
02
Integrated Payments
Every Canadian payment method, auto-reconciled, zero manual matching.
- Square, Stripe, and Interac e-Transfer in one unified flow
- Automatic payment retry on failed transactions
- Instant reconciliation — payments match to member accounts automatically
- Revenue reports, payout summaries, and tax-ready exports
- Apple Pay and Google Pay supported via Stripe
Tollana · Integrated Payments
Square, Stripe, and Interac e-Transfer in one unified flow
Automatic payment retry on failed transactions
Instant reconciliation — payments match to member accounts automatically
Integrated Payments✓ Active
03
QR Check-In
Touchless entry in under a second. Live occupancy, no expensive hardware.
- Unique QR code per member — in-app or printable keytag
- Scan on any Android tablet running the Tollana Check-In app
- Door relay integration for electric strikes and magnetic locks
- Live occupancy count updates on your dashboard instantly
- Check-in history with timestamps for every member
Tollana · QR Check-In
Unique QR code per member — in-app or printable keytag
Scan on any Android tablet running the Tollana Check-In app
Door relay integration for electric strikes and magnetic locks
QR Check-In✓ Active
04
Class Scheduling
Drag-and-drop timetables, automatic waitlists, and zero double-booking.
- Visual weekly and monthly calendar builder
- Capacity limits per class with automatic waitlist management
- Members book classes from the mobile app or member portal
- Recurring class templates — build your week once, run it forever
- Instructor assignment and substitute management
Tollana · Class Scheduling
Visual weekly and monthly calendar builder
Capacity limits per class with automatic waitlist management
Members book classes from the mobile app or member portal
Class Scheduling✓ Active
05
Real-Time Analytics
Live dashboards that show you exactly what's happening in your gym, right now.
- Revenue by plan, by month, and by payment method
- Member retention curves and churn risk alerts
- Peak hours heatmap — know when to staff up
- Class attendance trends and instructor performance
- Export any report to CSV or PDF in one click
Tollana · Real-Time Analytics
Revenue by plan, by month, and by payment method
Member retention curves and churn risk alerts
Peak hours heatmap — know when to staff up
Real-Time Analytics✓ Active
06
Member Mobile App
Your brand. Your app. Members book, pay, and check in from their phone.
- iOS and Android apps available for all Tollana gyms
- White-labelled with your gym name and logo
- In-app QR code for frictionless check-in
- Class booking, cancellation, and waitlist management
- Push notifications for reminders, class updates, and promotions
Tollana · Member Mobile App
iOS and Android apps available for all Tollana gyms
White-labelled with your gym name and logo
In-app QR code for frictionless check-in
Member Mobile App✓ Active
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