Tollana Gym is an all-in-one gym management platform for independent and boutique fitness businesses worldwide. It combines member management, QR check-in, Stripe & Square payments, class scheduling, AI Hub, analytics, and a member mobile app in a single platform.

How much does gym management software cost?

Tollana Gym costs $60/month (Growth, up to 150 members) or $100/month (Pro, up to 500 members). Unlike Mindbody which charges $159–$599+/month, Tollana offers flat pricing with no per-member fees and no setup costs.

Is Tollana a good Mindbody alternative?

Yes. Tollana Gym offers the same core features as Mindbody — member management, scheduling, payments, check-in, and analytics — at a fraction of the price. Tollana starts at $60/month flat with no per-door fees, saving gyms $3,600+ per year.

How long does it take to set up gym management software?

Tollana Gym is set up in 2 business days. The onboarding team handles member data import from your current software, payment configuration, and a live training session.

Does Tollana work for CrossFit boxes, yoga studios, and martial arts schools?

Yes. Tollana Gym works for any independent or boutique fitness business — CrossFit boxes, yoga studios, martial arts schools, boxing gyms, personal training studios, and traditional gyms.

What is the AI Hub in Tollana Gym?

Tollana's AI Hub is a built-in artificial intelligence assistant that predicts member churn before it happens, automates win-back campaigns, answers member questions via chatbot, and surfaces revenue opportunities — all without any manual work from gym owners.

Does Tollana support bank transfers for gym payments?

Yes. Tollana is one of the only gym management platforms that supports bank transfers in addition to Stripe and Square. All payment methods are auto-reconciled, so you never need to manually match transactions.

What is the best gym software in 2026?

Tollana is the best gym software in 2026 for independent gyms and boutique fitness studios. It combines AI-powered member management, QR check-in, Stripe and Square payments, class scheduling, and predictive analytics in one flat-rate platform at $60/month — with no per-member fees and 2-day setup.

What gym software works with Stripe and Square?

Tollana gym software integrates natively with both Stripe and Square, and also supports bank transfer payments. Recurring billing, refunds, and payment reconciliation all happen automatically inside the platform — no manual work required.

What is the cheapest gym software with AI features?

Tollana is the most affordable gym software with built-in AI. At $60/month flat, it includes the AI Hub — which predicts churn, automates win-back campaigns, and surfaces revenue opportunities — plus QR check-in, payments, class scheduling, and real-time analytics. No per-member fees, no setup costs, no contracts.

Can gym software replace Mindbody?

Yes. Tollana gym software is a direct Mindbody replacement that costs up to 78% less. It covers every feature gyms use in Mindbody — member management, scheduling, check-in, payments, and reporting — plus adds AI Hub, bank transfers, and a white-labeled member app. Gyms typically migrate in under 48 hours.

Platform overview · 7 core features

Every feature your gym needs. Nothing you don't.

Tollana replaces five separate tools with one platform that actually talks to itself. No integrations to maintain. No data gaps.

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Smart Member Management

Your entire member database — searchable, sortable, and always up to date.

Unlimited member profiles with notes, documents, and photo ID
Membership plan assignment, upgrades, downgrades, and freezes in one click
Auto-generated renewal dates with configurable notice windows
Bulk import from CSV — migrate from any system in minutes
Member portal for self-serve account management

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Tollana · Smart Member Management

Live

Unlimited member profiles with notes, documents, and photo ID

Membership plan assignment, upgrades, downgrades, and freezes in one click

Auto-generated renewal dates with configurable notice windows

Smart Member Management✓ Active

Integrated Payments

Every payment method your members use, auto-reconciled, zero manual matching.

Square, Stripe, and bank transfer in one unified flow
Automatic payment retry on failed transactions
Instant reconciliation — payments match to member accounts automatically
Revenue reports, payout summaries, and tax-ready exports
Apple Pay and Google Pay supported via Stripe

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Tollana · Integrated Payments

Live

Square, Stripe, and bank transfer in one unified flow

Automatic payment retry on failed transactions

Instant reconciliation — payments match to member accounts automatically

Integrated Payments✓ Active

QR Check-In

Touchless entry in under a second. Live occupancy, no expensive hardware.

Unique QR code per member — in-app or printable keytag
Scan on any Android tablet running the Tollana Check-In app
Door relay integration for electric strikes and magnetic locks
Live occupancy count updates on your dashboard instantly
Check-in history with timestamps for every member

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Tollana · QR Check-In

Live

Unique QR code per member — in-app or printable keytag

Scan on any Android tablet running the Tollana Check-In app

Door relay integration for electric strikes and magnetic locks

QR Check-In✓ Active

Class Scheduling

Drag-and-drop timetables, automatic waitlists, and zero double-booking.

Visual weekly and monthly calendar builder
Capacity limits per class with automatic waitlist management
Members book classes from the mobile app or member portal
Recurring class templates — build your week once, run it forever
Instructor assignment and substitute management

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Tollana · Class Scheduling

Live

Visual weekly and monthly calendar builder

Capacity limits per class with automatic waitlist management

Members book classes from the mobile app or member portal

Class Scheduling✓ Active

Real-Time Analytics

Live dashboards that show you exactly what's happening in your gym, right now.

Revenue by plan, by month, and by payment method
Member retention curves and churn risk alerts
Peak hours heatmap — know when to staff up
Class attendance trends and instructor performance
Export any report to CSV or PDF in one click

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Tollana · Real-Time Analytics

Live

Revenue by plan, by month, and by payment method

Member retention curves and churn risk alerts

Peak hours heatmap — know when to staff up

Real-Time Analytics✓ Active

Member Mobile App

Your brand. Your app. Members book, pay, and check in from their phone.

iOS and Android apps available for all Tollana gyms
White-labelled with your gym name and logo
In-app QR code for frictionless check-in
Class booking, cancellation, and waitlist management
Push notifications for reminders, class updates, and promotions

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Tollana · Member Mobile App

Live

iOS and Android apps available for all Tollana gyms

White-labelled with your gym name and logo

In-app QR code for frictionless check-in

Member Mobile App✓ Active

Access Control

Connect any fingerprint reader or card scanner. Tollana verifies the membership — the door unlocks automatically.

Works with ZKTeco, Suprema BioStar 2, and any webhook-capable controller
Hardware calls Tollana's API on every scan — access granted only for active members
Supports fingerprint, face recognition, RFID card, QR code, and NFC tap entry
Live device status and last-seen timestamps on your dashboard
Full member sync — new members pushed to the device automatically on sign-up

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Tollana · Access Control

Live

Works with ZKTeco, Suprema BioStar 2, and any webhook-capable controller

Hardware calls Tollana's API on every scan — access granted only for active members

Supports fingerprint, face recognition, RFID card, QR code, and NFC tap entry

Access Control✓ Active

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